Cypad Kitchen Manager - Completing Stock take using the tablet.

This is a guide on how to complete a stock take using the Cypad, including some tips to speed up some of the repetitive tasks.

Note: Stock take can be started on one day and finished on another

1. Sign into the tablet.

2. Open Kitchen Manager

3. Select the Stocktake app.

4. Select the 3 dots in the top right.

5. Select by supplier. 

Example, if doing stock take for Bidfood - food items you can filter by Bidfood - Food.

6. To hide the items which are not in stock and do not need updating, select the 3 dots in the top right then select Hide Empty.

7. Select the 3 dots in the top right then Expand, this will make it easier to see the individual items in the category's.

8. If the stock hasn't changed much since last time, select the 3 dots in the top right then select Copy Old to New.

When the confirmation screen shows, select Yes.

Note: You may need to repeat Step 7 to Expand the list again

See how the Old stock value are copied to the New column. These item lines will now be highlighted in Green.

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Selecting the value in the Old column will copy it to the New column without having to type it in manually.

9. When confirming stock it is important to ensure you check the quantity you are confirming, some items come in packages containing multiple single items. 

Example below, Flour - Plain, comes in a package of 6 bags weighing 1.5kg each.

Note: Please be sure to read the pack sizes

If the pack size is not complete (e.g. you only have 3 bags of flour), this needs to be entered as a decimal e.g. 0.5 as it is 1/2 if the total 6 bags in a box.

Note: The decimal can be worked out by dividing the number you have by the complete packet size , e.g. the 3 that you still have by the 6 in a total pack (3/6=0.5).

If the decimal isn't an exact number available in the entry screen, e.g. if you had 5 bags of flour out of the 6 available (5/6=0.83) then round down to 0.75. 

10. Once 1 supplier stock is complete, press the back arrow along the bottom of the Cypad to return to the suppliers list.

11. When doing stock take for Birtwisles only select Delivery One - Birtwisles.

12. When doing stock stake for Birtwisles, ensure you're entering the correct value. Some items are priced Per Pack and some are priced Per KG. Items priced per KG will have a purple KG next to the stock item like the image below.

Note: Please read the Pack Sizes under the item name to see how the items is priced.

For items priced by KG, when entering a value into the New column you are entering how many KG you have, NOT how many individual items you have. Example below, Chipolata Sausages RT/FA (approx 40 per KG), if you had 1 pack of 40 sausages you enter a 1 value in the new column NOT 40. If you only had 20 sausages (half a pack) enter 0.5 as the value in the New column.

Other items are priced individually, for example Chicken Fillets are priced by the single fillet which can weigh between 57-60g. For these items enter the number you have NOT the weight.

13. Once the Stocktake is complete, navigate back to the start of the Stocktake app, then select the 3 dots in the top right then selecting Complete Stocktake.

14. Confirm the Stocktake by selecting Yes.

15. The device should now automatically start syncing, the stocktake has now been completed.

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