Cypad Kitchen Manager - Bidfood Delivery Sign off

Cypad Kitchen Manager - Bidfood Delivery Sign off

Contents
Signoff an Order that has been Delivered.
1. Locating the order, you would like to Signoff as delivered.
2. The first step is to add the invoice number.
3. Enter the quantity delivered for each item.
4. If the wrong quantity of an Item has been delivered.
5. If you have received a substitute item that was not ordered.
6. Deleting an item.
7. Items ordered but not delivered.
8. Signoff the order.

Signoff an Order that has been Delivered
The following provides guidance on how to Signoff an Order that has been delivered by a supplier.

Important Notes
Please do not sent your delivery notes into head office, these are no longer required.
Please remember MINIMUM order value is £175.
If you can manage with only 1 delivery per week, please do so.

1. Locating the order, you would like to Signoff as delivered.
In the Kitchen Manager dashboard, select the Orders icon.

Locate the order you wish to sign off, you can see the Supplier, Created date and Delivery date.
Tap the order you wish to sign off delivery, then tap Delivery.
2. The first step is to add the invoice number.
The order details will load as below. Tap the invoice number field to add the invoice number.
The delivery driver will be able to provide the Invoice number or alternatively the delivery note reference.
Enter the Invoice number (or the delivery note reference), then click Ok.

If the Invoice Number has already been entered previously the message below will appear.

Please check you have the correct invoice number, if you are sure the number is correct, but the
system still presents the message below enter a # at the end of your invoice number.

3. Enter the quantity delivered for each item. If the correct quantity has been delivered for each
item, you can mark all items as delivered. To do this tap the three dots in top right.
Then select Mark all as Delivered.

The ‘Delivery’ column will now match the ‘Ordered’ column, to show the correct quantity of all items
has been delivered. The items will also be highlighted in Green.
If you haven’t received the quantity order for an item continue to the next step to adjust the quantity
delivered.
If you have received an item which was supposed to be out of stock, you will need to manually enter
the quantity delivered.
After selecting “Mark all as Delivered”, search the delivery list for the delivered item, select the
“Quantity” and enter the delivered amount, finally selecting “OK”.
The Delivery quantity should now update along with the order total at the top of the page.

4. If the wrong quantity of an Item has been delivered you will need to adjust the quantity in the
Delivery column.
To adjust the quantity, tap the number in the delivery column of the item to amend the quantity
received.
The box below will appear, enter the quantity received. Once the quantity has been entered click Ok.

You should enter the number of items received, if only 1 was item was delivered rather than 2 as ordered,
you would enter 1. You may receive more or less than ordered of an item.
If you have not received an item you order at all, then enter 0.
The quantity you enter will now show in the delivery column.
If the quantity in Ordered and Delivery column match the item will be highlighted GREEN.
If the quantity ordered in the Ordered and Delivery column do not match, the item will appear BLUE
to show the incorrect quantity was delivered.

5. If you have received a substitute item that was not ordered
You will need to add the item to the delivery Signoff.
Check the delivery note for the stock item name, item code and price.
Then tap the three dots in the top corner
Then select ‘Add new item’
You will then see the screen below, here you can add the stock item. Use the item name to search.
The small down arrow can be used to minimise the keyboard, to see all the stock.
Once you see the item, tap the item to add it to delivery note.
You will be asked to confirm you want to add the item, click CONFIRM.
The new item will now be on the delivery list, highlighted in RED. You can check the item code and
price match.
If you have added the wrong item, see step 6 for guidance how to delete an item.
You will now need to add the quantity received, by clicking the 0 in the delivery column.
Enter quantity received then click Ok.
The quantity you entered should now be in the ‘Delivery’ column.
6. Deleting an item
If you have added an item incorrectly, remove it by firstly selecting the name of the incorrect item.
Then selecting the “Delete” option.

7. Items ordered but not delivered. If you’ve ordered an item/items which shows on the order but
has not been delivered, you’ll need to call Bidfood for a credit and obtain a call log number. This
number needs to be added to the non-delivered item (if you have multiple items not delivered, it only
needs to be added to 1).
To do this, select the item name in the order and select Note.
In the pop out window, enter the call log number and select OK.

8. Signoff the order. Check the order to ensure the quantity in the Delivery column matches the
quantity you have received for each item.
Check the temperature print out the delivery driver should give you.
Near the top of the printout should be Today’s date and a recent time stamp.
Near the bottom of the printout should have the recorded temperatures of the delivery truck.
Please check these temperatures against the FSM “How can temperatures be used to keep food
safe?” section.

If the quantities are correct, you can now sign off the order by clicking the 3 dots in the top corner.
Then select Signoff.


If you have entered 0 for an item because you haven’t received it, you will see the following
message.

The Signoff order screen will appear.
In the Note field you should add the following if they apply:
- Sub item received (when a substitute item has been received)
- Item damaged
- Item missing
- Incorrect quantities received

In the Signed by enter you Full name. Then sign in the yellow box. You only need to complete signature 1.
Then tap Signoff.

You will then return to the Order list, the order will show as Delivered, tagged Green. You have now
signed off the order.

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